information takes time. In order to plan our time wisely and to structure, we must skillfully and consistently prioritize. That is, first, to concentrate on the essential tasks, on the other, the most important information to fulfill this task filter.
Main tasks are those that bring us to our own goals. These aims can be professional or personal nature and follow physical or ideological motives. It is important that these objectives are formulated feasible, measurable and motivating. So you should neither vague nor overly ambitious, neither over-nor under-challenged show.
To filter information, you can make some methods of time management advantage.
ABC analysis
In the ABC analysis [1] , to the Microsoft software "scope" is used, tasks and associated information are divided into the categories "very important" and "important" and "unimportant". The focus information tasks or "high" priority, in the middle of those with "normal" priority and at the edge of those with "low" priority. This organizing principle corresponds to our field: the most important events are happening in our focus and require our undivided attention. Events at the edge of our field of view play a minor role.
ABC analysis; There should be fewer problems with "high priority" than with "normal".
principle to Eisenhower
More complex is the so-called principle after Eisenhower [2] , named after the U.S. President and General Dwight D. Eisenhower, Allied. It provides functions for their importance and urgency to consider. This principle can be applied to the prioritization of information.
important tasks and information are those who bring us our own goals. Urgent tasks or information are time-critical, that is linked to an appointment.
Important and urgent Tasks, so-called A-tasks should be done immediately and efficiently as possible. It is recommended that e-mails from the A-category immediately answered itself. Important focused on our strategic objectives tasks that are urgent but not belong to the B category and are frequently postponed. They should be limited in time and done in low-disturbance periods. E-mails that are assigned to this category should be stored carefully and replied in peace. C
tasks rob us of the time. They usually come from outside and are time critical. They should preferably be minimized and delegates. E-mail this category should collectively be processed or forwarded.
Tasks of the D-category should not be done and can safely be disposed of in the trash. Let them be judged as important, someone will certainly remember it. E-mail this category can be deleted rigeros.
principle according to Eisenhower, The time is often spent for C functions should be invested in B-tasks that are mostly neglected.
should basically be any e-mail or each piece of paper once taken in hand and immediately decide what happens to it. Stack of mail with the label "to do" should be avoided.
courage to Gap: Pareto Principle
The so-called "Pareto Principle" or the "80-to-20 rule" is after the Italian Vilfredo Pareto (1848 -1923) named [3] . It says that many tasks can be done with a use of funds of about 20 percent so that 80 percent of all problems are solved. The
worth courageous enough to leave the : Already 20 percent of all information sheets contain 80 percent of all the relevant information. Furthermore, already 20 percent of working out to 80 percent of the targets. To achieve the full hundred percent, however, would have an unduly large burden to operate, the uneconomic would be.
[1] for Maeda, J. (2006)
[2] Fraunhofer Society, (2002), and Seiwert, L. (2006)
[3] Pareto studied the distribution of national wealth in Italy and found that have about 20% of the families about 80% of assets. Banks should therefore mainly deal with the 20% of the people and the majority of its orders would be assured. In Wikipedia - The Free Encyclopedia, 02/02/2008
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